Passport and Visa Requirements
Entry into a foreign country for official purposes may require a no-fee (official) passport and visa. The DoD Foreign Clearance Guide (FCG) informs DoD personnel of such requirements. While below may prescribe general procedures, it is important to understand that all actions must be done in accordance with the local DoD Passport and Visa Acceptance Agent processing the request for a no-fee passport or visa. The DoD Passport and Visa Acceptance Agent's information requires you to log-in to see below.
Birth certificates must be a full transcript birth certificate.
Orders showing a country that will require the issuance of a no-fee passport must be submitted as part of the application package. If there are no orders, a justification memo may be used to demonstrate the need for a no-fee passport. The memo must be in the same format and signed by the person noted at the bottom of the sample.
Ensure that your passport photo meets the requirements as annotated on the attached passport photo requirement sheet, or I will be unable to accept them. I have attached a listing of 3 recommended places to get photos, please only use these as they are the only ones that I have never had problems with the passport photo's. The Photos cannot have been used in any other passport. Each passport has to use new photos. The background for the passport photo must be plain white, no shadows or off colors. Please follow all the instructions below, if there are any errors in the paperwork, It will handed it back to you and you will have to reschedule on another day to bring the items back in, once you have corrected the items.
A) For applicants 18 and older, that have already had a passport issued to them before (either a tourist passport they applied for out in town or a prior No-Fee (Diplomatic, Official or No-Fee) passport), Use the below form:
Go to www.travel.state.gov
Follow the instructions there on the web site to complete a DS 82 form. Once you have completed it online (do not print out a blank form and fill it out in a typewriter or fill it out by hand as I will be unable to accept that), print it out from online. When you come to a screen that talks about money or paying for the passport mark the box passport book, click submit and on the next page look for create the document, then print out the DS82. If you are not going to send the passport in with the application, you cannot use this form. Do not sign.
Birth evidence: This is the only birth evidence used for this form Current/expired/expiring passport (It will have to go with the application)
B) For children under 16 years of age (and children 16 and 17 as they have to have a parent sign the application), and first time applicants use the below form:
Go to www.travel.state.gov
Follow the instructions there on the web site to complete a DS 11 form. Once you have completed it online (do not print out a blank form and fill it out in a typewriter or fill it out by hand as I will be unable to accept that), print it out from online (do not print out a blank form and put it in a typewriter or fill it out by hand because I will not be able to accept it). When putting the parents information, ensure you put the mother's maiden name Ensure that when you print it out, it is a DS-11, no other form will work. If asked if you have ever had a passport before when completing the application online, the answer will be no so that the correct form is utilized. When you come to a screen that talks about money or paying for the passport click passport book, then submit and then create form and print.
Birth evidence for Adult (all birth documentation will go with the applications, you will get them back, any one of the following three items will work): If you have a current no-fee passport, that will be your birth evidence.
1) Old passport not over 15 years in age ( or old no-fee passport if applicable) current passport will also work
2) Original Birth Certificate
3) Certified copy of birth certificate from State Registers Office of the State person was born in.
Birth evidence for Children (all birth documentation will go with the applications, you will get them back, any one of the following two items will work, plus if there is an old no-fee passport, that will have to be submitted with the birth certificate):
1) Original Birth Certificate
2) Certified copy of birth certificate from State Registers Office of the State person was born in.
If Naturalized citizen:
1) Passport (US)
2) Naturalization Certificate (Original)
If Birth in Foreign Country (of US Citizen):
1) Will need original Embassy Birth Abroad document.
2) Passport (US)
C) Both application types will need the following:
DD Form 1056. PDF fillable Form attached. Block by block completion instructions attached (please follow the attached instructions when completing the form). Leave block 13 and 16 blank. Do not get AO signature.
Clear copy of CAC Card front/back and copy of spouse's dependent ID. Will also need copies of dependent ID for any children 10 years old and older (front/back)
Attached is the requirements for the photo, your photos must be just like the description on the attached. 1 passport photo taken out in town. There is nowhere on base to get passport photos. Do not attach to the passport application I will do that. If the photo does not match the attached
requirements, they will be rejected and you will have to go get new ones. I have attached a listing of 3 places to have your passport photo taken.
Appointments are 0900 thru 1100 or 1200 thru 1500 Monday thru Friday once you have completed all the above, send an e-mail for an appointment. You must have everything completed before the appointment (to include any copies that need to be done). Everyone must be at the appointment.
Visa application requirements vary by country. Please contact the DoD Passport and Visa Acceptance Agent for the most current requirements for the country a visa is required.
DETAILED INSTRUCTIONS ON COMPLETING THE DD FORM 1056 FOR OFFICIAL PASSPORT AND VISA APPLICATIONS: REMEMBER THAT IF YOU HAVE NO SPONSOR (FAMILY MEMBERS FOR MILITARY PCS) THAN YOUR INFORMATION WILL BE PUT IN THAT BLOCK
NOTE: FORM WILL BE TYPED, NO CORRECTIONS, CANNOT BE HAND WRITTEN. IF THE FORM IS DONE INCORRECTLY IT WILL BE RETURNED AND WILL HAVE TO BE RETYPED THE CORRECT WAY
BLOCK 1: THE DATE OF THE TRAVEL (MUST BE SAME AS BLOCK 14)
BLOCK 2: THE BRANCH OF SERVICE (I.E. USN, AF, USA, USMC, CG)
FOR CIVILIAN IT SHOULD BE THE BRANCH OF SERVICE
THEY ARE WORKING FOR OR HIRED BY (I.E. IF YOU WORK
FOR NPS THEN IT WOULD BE USN)
BLOCK 3: THE APPLICANTS NAME, FULL LAST NAME, FULL FIRST NAME,
FULL MIDDLE NAME, THEN IF APPLICABLE JR, III ECT
BLOCK 4: BIRTHDATE TYPED 2 DIGIT DAY, 3 LETTER MONTH AND
2 DIGIT YEAR (FOR EXAMPLE 10APR09)
BLOCK 5: CITY, THEN STATE (ABREVEATED)
BLOCK 6: IS TO BE USED ONLY WHEN A FAMILY MEMBER IS APPLYING
FOR A PASSPORT, THEN YOU WILL PUT THE MILITARY SPONSOR
FOR THE FAMILY MEMBER. FULL LAST NAME, FULL FIRST
NAME, FULL MIDDLE NAME THEN JR, SR, II. If ONLY FOR
APPLICANT PUT A (X) IN THE (IF SAM AS ITEM 3, X
BLOCK 7: IF ONLY FOR APPLICANT THEN THE APPLICANTS INFO WILL GO
HERE. IF FOR FAMILY MEMBER THEN THE SPONSORS INFO
WILL BE PUT HERE. FOR EXAMPLE CDR/0-4,
BLOCK 8: IF ONLY FOR APPLICANT THEN THE APPLICANTS INFO WILL GO
HERE. IF FOR FAMILY MEMBER THE SPONSORS INFO WILL
BE PUT HERE. FOR EXAMPLE 000-00-000
BLOCK 9: A) APPLICANTS CURRENT ADDRESS
B) APPLICANTS CURRENT HOME PHONE (000) 000-0000
C) LEAVE BLANK
BLOCK 10: A) USED BY MILITARY PERMANENT CHANGE OF STATION
PERSONNEL (PCS) WHO MAY NOT BE IN AREA WHEN
THE PASSPORTS OR VISA ARE RETURNED FROM DC.
AN ADDRESS THAT CAN BE USED TO FORWARD PASSPORTS
TO, WHEN PCS FOLKS ARE UNABLE TO BE PRESENT TO
PICK UP PASSPORT.
B) NAME OF PERSON WHO FAMILY AND SPONSOR WILL
BE RESIDING WITH AT THE INTERIM ADDRESS
C) PHONE NUMBER AT THE ADDRESS YOU PUT IN BLOCK
D) LEAVE BLANK
BLOCK 11: COUNTRY YOU WILL BE TRAVELING TO.
BLOCK 12: FOR TAD PERSONNEL (NOT PART OF THE PCS TRAVEL) PUT THE
FOLLOWING: NOT APPLICABLE. FOR PCS THE ONLY TIME
THAT YOU WILL PUT ANYTHING OTHER THAN NOT APPLICABLE
IS THE FOLLOWING DUTIES (FAMILY MEMBERS YOU WILL ONLY
PUT NOT APPLICABLE):
JOB TITLE CODE TO PUT IN BLOCK
SECURITY ASSISTANCE LIASON OFFICE SALO
FOREIGN AREA OFFICER TRAINEE FAO TRAINEE
PERSONNEL EXCHANGE PROGRAM PEP
ATTENDING FOREIGN MILITARY SCHOOL MPEP
FOREIN AREA OFFICER FAO
ANY OTHER SPECIAL ADISORY GROUP THAT AGENCIES CODE
WILL BE USED
BLOCK 13: LEAVE BLANK
BLOCK 14: THE DATE OF THE TRAVEL TYPE 2 DIGIT DAY, 3 LTR MONTH
AND 2 DIGIT YEAR (FOR EXAMPLE 02MAY13)
BLOCK 15: LENGTH OF TIME TO BE IN COUNTRY: FOR EXAMPLE 3 YRS
2 WKS, 10 DAYS ECT.
BLOCK 16: Leave this block blank. Do not get an AO Signature.
BLOCK 17: IS USED WHEN THE COUNTRY YOU ARE GOING TO TRAVEL TO
REQUIRES CERTAIN INFORMATION FOR VISA ISSUANCE. LEAVE
BLANK WHEN APPLYING FOR THE PASSPORT.
STOP DO NOT GO ANY FURTHER.
SAMPLE PASSPORT JUSTIFICATION MEMORANDUM
MEMORANDUM FOR DEPARTMENT OF STATE
Passport Services, Special Issuance Agency
Official Travel Branch
Commanding Officer, (ENTER UNIT’S NAME)
Unit’s Complete Mailing Address
SUBJECT: JUSTIFICATION FOR NO-FEE PASSPORT REQUEST
1. A no-fee passport is requested for the member listed below and presently attached to (ENTER UNIT’S NAME).
Individual’s Last, First, Middle Names SSN DOB
(LIST INDIVIDUAL(S) AS COMPLETED ON APPLICATION)
2. The member listed above will be assigned to a billet as a (SPECIFY DUTIES) that requires travel to foreign countries including (LIST COUNTRIES THAT REQUIRE THE TYPE OF NO-FEE PASSPORT REQUESTED PER THE FCG). Since there is no immediate travel planned, this letter of justification is submitted awaiting copy of official travel orders.
3. The point of contact is (ENTER RANK/RATE OF POC) at commercial (ENTER PHONE NUMBER WITH AREA CODE) or via e-mail at (ENTER E-MAIL ADDRESS).
(ENTER CO’S NAME)
- REPLACE BOLD TEXT IN THE SAMPLE LETTER WITH APPLICABLE DATA.
- THIS SAMPLE LETTER FOLLOWS THE FORMAT FOR THE “REQUEST EXPEDITE OF PASSPORT APPLICATION” PROVIDED BY THE DEPARTMENT OF STATE. THE LETTER MUST BE SIGNED BY THE COMMANDER OR COMMANDING OFFICER OR DIRECTOR OR “ACTING” – A MEMORANDUM SIGNED “BY DIRECTION” WILL NOT BE ACCEPTED.
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