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SharePoint and Box:

Sharing your thesis with your advisory team, other approvers, and Thesis Processing

File Sharing

While researching and writing your thesis, you will need to share your progress with, and get feedback from, your advisors, other approvers, and the Thesis Processing Office. Students must use one of the online file-sharing platforms below to share drafts with Thesis Processing, except where indicated

 

The use of these platforms for file-sharing with your advisors and other interested parties is optional but strongly encouraged. File-sharing software are superior to email for managing files that several people work on, and they provide a secure place to store and share theses that contain sensitive content. They also provide version control and version history.

What do I use?

SharePoint—most students will use SharePoint. Students will receive their site URLs via email. Do not use SharePoint if your proposal or thesis is export controlled, classified, or written for CHDS; see the other options below.

a.       common questions about SharePoint, including instructional videos

b.       working with files: uploading, editing, working in a team

c.       giving access to others: a must to share with your advisors and thesis signatories

d.       essential tips for using SharePoint

 

Box—if thesis proposal or thesis contains export-controlled information, you must use a Box thesis site to share files with Thesis Processoring. You may use the Box site to share files with advisors and other signatories, or you may send files via encrypted email instead. SharePoint 365 and regular email are not allowed per NPS policy. 

a.       Export Control Office

b.       introduction to Box

c.       questions?

 

Classified theses—No file-sharing platform is used; file-sharing is accomplished through in-person review inside secure labs and via classified email systems. See our classified review guidance

 

CHDS thesesCHDS students should ignore all references to SharePoint. CHDS staff will provide thesis files to the Thesis Processing Office for you.