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What is ESAMS?

ESAMS

 

 

 

The Naval Postgraduate School uses the web-based module, Enterprise Safety Applications Management System (ESAMS), to track inspections of NPS spaces, mishaps, and safety related trainings

 

 

 

 

 

 

All NPS employees and certain students that work in labs which require additional safety training are required to be enrolled into the ESAMS database. There are required safety related trainings for all NPS personnel.  Many of the trainings may be done online through ESAMS. Supervisors can use ESAMS to track training completion of employees as well as assign new training to employees.

Users can not enroll themselves into ESAMS alone. They must be added by someone that has been designated as an ESAMS administrator. For staff and faculty, their ESAMS administrator will likely be their supervisor or their office administrator. Students that need to be added into ESAMS need to contact their Program Officer. If you are having troubles finding out who your ESAMS administrator is, then contact a Safety Coordinator or the Safety Office.

The ESAMS site log in can be accessed directly by using the following url:

https://esams.cnic.navy.mil/ESAMS_GEN_2/LoginESAMS.aspx

For first time users, the initial User ID is the user’s first name.last name and the last five digits of the social security number (example: john.smith12345); the default password is the last five digits of his/her social security number (example: 12345).

After logging in for the first time, you will be prompted to change your user name and password. It is recommended that users use their full NPS email address as their user name (i.e.:  johnsmith@nps.edu)

Note: User IDs are not case sensitive; passwords are case sensitive.

Once logged into ESAMS, Users can view their training requirements on the “Needed Training” tab under “My Links”

All of the User’s required training is listed along with the date the trainings are due. Many of the trainings are available to take online and Users are welcome to take any online training they would like, even if the training is not required of them.

ESAMS will automatically email the User if there is any new training added to their training list; and ESAMS will email reminders if any required trainings are nearing, or are past the due date.

ESAMS offers all of the course material for the Motorcycle Safety Course material for Training Level I and II. ESAMS can be used to view the Motorcycle Safety Course class availability and Users can enroll in the course through ESAMS.

All military personnel who operate a motorcycle on or off base are required to complete the Motorcycle Safety Course before operating a motorcycle. It is not required for Civilian personnel or Military Dependents; but the course is available to them as well and it is highly recommended that they take the class if they operate (or plan to operate) a motorcycle.

ESAMS may be used to report any Mishaps or Near Misses. When a report is submitted in ESAMS, the User’s Supervisor and the Safety Office will be notified and corrective actions will be made to prevent future incidents. 

Q. Do you need a CAC card to access ESAMS?

A. No. Users may change their log in preferences to enable log in via CAC for the user’s convenience; however, a CAC is not required to access ESAMS.

Q. Do you need to be on the NPS Intranet to access ESAMS?

A. No. ESAMS may be accessed from any computer with internet access. The user just simply has to go to the following link to log on to ESAMS: https://esams.cnic.navy.mil/ESAMS_GEN_2/LoginESAMS.aspx

Q. I am a contractor at NPS. Do I need to enroll in ESAMS?

A. No. Contractors not directly employed by NPS do not need to be in ESAMS.

Q. I can’t remember my password and I got locked out of ESAMS! Who do I contact to get my password reset?

A. Users can click the “Forgot Password” link on the login page to have the password sent to the e-mail address ESAMS has on file. To use this feature, the User ID must be remembered, the answer to the security question must be typed correctly, and the e-mail address must be accurate. 

 

System Functionality

  • Web-based application
  • Real-time data management
  • Trending reports and graphs
  • Canned safety metric reports Automated e-mail notifications
  • Data Excel downloads to desktop
  • Data transfer to other DoD systems

Safety Applications

  • Mishap reporting
  • Near miss reporting
  • Mishap prevention corrective action tracking
  • Unsafe/unhealthful reporting
  • Deficiency abatement tracking
  • Training statistics and data
  • Self-Assessment review and documentation
  • Customer service surveys
  • Hazard area tracking
  • Equipment tracking
  • Supervisor tools
  • Web Training

Mishap Analysis Reports 

(Administrators can search by year, command type, command, installation and  program. The following is a list of current mishaps fields that have been used for analysis)

  • Injury Type
  • Accident Type
  • Location
  • Activity at time of injury
  • Supervisor  
  • Body Part
  • Job Title
  • Department/Code
  • Cause Code
  • Occurred During
  • Source of Injury 
 On The Horizon 
  • Capture population data by command and installation
  • Calculate summary rates for an installation by command
  • Expanded graphs and charts
  • Expanded mishap data collection
  • Mishap prevention corrective action metrics and statistics